| 1 Delegated Powers |
| 1.1 |
To keep under review and advise Council as necessary on official control of the Council’s insurance arrangements |
| 1.2 |
To keep under review the management and maintenance of Markets and expenditure related thereto exceeding £3,000 |
| 1.3 |
To keep under review the management and maintenance of the Stratford-upon-Avon Cemetery and the Cemetery Lodge, until the Lodge is sold |
| 1.4 |
To keep under review the management and maintenance of Holy Trinity Churchyard |
| 1.5 |
To keep under review and advise Council as necessary on the management and maintenance of Stratford-upon-Avon Town Hall once the policies and strategies, determined by the Town Hall Working Party have been ratified, and the Working Party no longer reports directly to Council |
| 1.6 |
To keep under review the management and maintenance of the American Fountain |
| 1.7 |
To keep under review the arrangement and implementation of Town Council projects and grants |
| 1.8 |
To keep under review and advise Council as necessary on the management and maintenance of bus shelters, benches, litter bins, grit bins and dog bins |
| 1.9 |
To keep under review and advise Council as necessary on the management and maintenance of the Garden of Remembrance and War Memorials |
| 1.10 |
To keep under review the management and maintenance of the Tiddington Road Mooring |
| 1.11 |
To advise Council where necessary on matters relating to the general management and administration of Stratford-upon-Avon Town Council offices |
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2 Powers Delegated to the Town Clerk after consultation with the Chairman or
Vice Chairman in the Chairman’s absence |
| 2.1 |
The approval of expenditure between £1,001 and £3,000 relating to any matter within the Committee’s responsibilities |
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| 3 Powers Delegated to the Town Clerk |
| 3.1 |
The approval of expenditure of £1,000 or less relating to any matter within the Committee’s responsibilities |
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| 4 Membership |
| 4.1 |
Council shall determine membership of the Committee from time to time |
| 4.2 |
Membership of the Committee shall comprise nine members of the Council including the Mayor with the Deputy Mayor ex-officio |
| 4.3 |
The Committee may co-opt non voting members on to the Committee with relevant skill, experience and knowledge consistent with these Terms of Reference |
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| 5 Quorum |
| 5.1 |
The Committee shall be quorate when five voting members are present |
| 5.2 |
If less than five voting members are present, the business may still be transacted but any decision will require ratification by Council |
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| 6 Committee Chairman |
| 6.1 |
The Committee will elect a Chairman from their number in accordance with the procedure as specified in Council’s Standing Orders. The re-election of the Chairman and Vice Chairman will take place every three years. |
| 6.2 |
The Committee will elect a Vice Chairman |
| 6.3 |
If the Chairman is not present, the Vice Chairman will take the meeting. If neither is present, members will elect a Chairman for the meeting from amongst their number |
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| 7 Clerking Arrangements |
| 7.1 |
The Town Clerk will ensure that appropriate clerking arrangements are in hand for the Committee. Normally this will be the Town Clerk |
| 7.2 |
The Committee shall keep Minutes of its transactions and shall cause the Minutes to be recorded in books kept for that purpose by Council |
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| 8 Frequency and Timing of Meetings |
| 8.1 |
The Committee shall meet not less that six times a year. Meetings shall normally be held at 6.30 p.m. on a Tuesday in the Town Hall |
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| 9 Standing Orders |
| 9.1 |
The Standing Orders of Council will apply to the running of the Committee as appropriate |
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Town Clerk
November 2003 |
Stratford-upon-Avon Town Council
