| 1 Delegated Powers |
| 1.1 |
To keep under review all planning and licensing matters referred by the District Council for comments with the exception of Structure and Local Plans. |
| 1.2 |
To represent the Town Council on occasions when the Town Council’s view should be expressed within the Committee’s area of responsibility. |
| 1.3 |
To keep under review the policy in relation to highway matters not involving policy decisions by the Town Council. |
| 1.4 |
To keep under review the policy in relation to waterway matters not involving policy decisions by the Town Council. |
| 1.5 |
To review its Terms of Reference at least annually. |
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| 2 Referred Business |
| 2.1 |
To keep under review and advise Council where necessary on Structure and Local Plans. |
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| 3 Powers Delegated to the Town Clerk |
| 3.1 |
After consultation with the Chairman or Vice Chairman, where the Director of Planning or Licensing Officer of the District Council proposes to exercise his delegated powers before a meeting on the Town Council’s Planning Consultative Committee, to make comments on behalf of the Committee. |
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| 4 Membership |
| 4.1 |
Council shall determine membership of the Committee from time to time. |
| 4.2 |
Membership of the Committee shall comprise eight members. In addition, the Mayor and Deputy Mayor shall also be ex-officio unless either are already a standing member of that Committee. |
| 4.3 |
The Committee may co-opt non voting members on to the Committee with relevant skill, experience and knowledge consistent with these Terms of Reference. |
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| 5 Quorum |
| 5.1 |
The Committee shall be quorate when four voting members are present. |
| 5.2 |
If less than four voting members are present, the business may still be transacted but any decision will require ratification by Council. |
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| 6 Committee Chairman |
| 6.1 |
The Committee will elect a Chairman and Vice Chairman from their number in accordance with the procedure as specified in Council’s Standing Orders. |
| 6.2 |
If the Chairman is not present, the Vice Chairman will take the meeting. If neither is present, members will elect a Chairman for the meeting from amongst their number. |
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| 7 Clerking Arrangements |
| 7.1 |
The Town Clerk will ensure that appropriate clerking arrangements are in hand for the Committee. |
| 7.2 |
The Committee shall keep Minutes of its transactions and shall cause the Minutes to be recorded in books kept for that purpose by Council. |
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| 8 Frequency and Timing of Meetings |
| 8.1 |
The Committee shall meet not less than twelve times a year Meetings shall normally be held at 6.30 p.m. on a Tuesday in the Town Hall. |
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| 9 Standing Orders |
| 9.1 |
The Standing Orders of Council will apply to the running of the Committee as appropriate. |
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Town Clerk
December 2003 |
Stratford-upon-Avon Town Council
